Job Description

    Calendar, Communication & Email Management

  • Manage complex calendars, meetings, and appointments across multiple locations and time zones.
  • Screen, prioritize, and respond to emails, ensuring timely communication and accurate follow-up.
  • Maintain a structured email filing system, flagging urgent items and tracking pending responses.
  • Draft professional correspondence on behalf of the principal when required.
  • Screen and prioritize calls, messages, and other correspondence, ensuring efficient information flow.
  • Act as the main point of contact for internal and external stakeholders, maintaining a professional tone in all communication.
  • Prepare agendas, meeting notes, briefing materials, and summaries for both business and personal engagements.

    • Travel & Logistics Coordination

  • Organize extensive international and local travel, including flights, hotels, ground transport, and visas.
  • Prepare detailed itineraries, ensuring all logistics are confirmed and communicated in advance.
  • Anticipate needs during travel, ensuring smooth coordination and contingency plans for last-minute changes.
  • Coordinate protocol arrangements for high-level or diplomatic meetings, ensuring compliance with formal standards.

    • Personal & Household Support

  • Manage personal and household schedules, ensuring effective coordination of daily activities.
  • Oversee personal appointments and domestic arrangements with professionalism and discretion.
  • Coordinate and supervise household operations, service providers, and logistical requirements.
  • Ensure the smooth and efficient functioning of personnel, family, and household matters.
  • Provide comprehensive support to the principal in both personal and professional settings as required.

    • Administrative & Project Support

  • Draft correspondence, reports, and presentations with precision and attention to detail.
  • Maintain organized digital and physical filing systems, records, and documentation.
  • Track ongoing projects, deliverables, and action items, ensuring timely completion and follow-up.
  • Conduct research, compile data, and prepare briefing notes or background summaries for meetings.
  • Assist in organizing corporate or private events, including venue coordination, logistics, and guest management.
  • Manage expense control, reconciliation, and data entry, ensuring accuracy, compliance, and timely submission of reports.

    • Confidentiality & Representation

  • Handle all information with the highest level of confidentiality, integrity, and discretion.
  • Represent the principal professionally in all interactions with senior leaders, business partners, and institutions.
  • Demonstrate excellent cultural awareness, diplomacy, and emotional intelligence in all contexts.
  • Maintain trust and confidentiality in managing personal, business, and financial matters.

    • Other Projects

  • Support or lead additional projects or assignments as directed by the company or principal.
  • Demonstrate flexibility, initiative, and a solutions-oriented mindset when contributing to new initiatives.
  • Collaborate cross-functionally with other departments or teams as needed to achieve organizational objectives.
Location:
Dubai — Office
Industry:
Retail
Department:
Executive

Competencies

Education, Academic Qualification and Professional Experience

  • Bachelor’s degree in Business Administration, Management, or a related field; or experience as an Executive/Personal Assistant supporting senior management or private clients.
  • Minimum 4–8 years of relevant experience in administrative, coordination, or executive support roles.
  • Strong understanding of corporate protocols, business etiquette, and cross-cultural communication.
  • Demonstrated ability to manage complex scheduling, travel logistics, and confidential documentation.
  • Solid knowledge of UAE business environment, procedures, and professional standards.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and digital collaboration tools.
  • Excellent command of English; additional languages (Arabic, French, or Portuguese) are an advantage.

Personal Competencies

  • Strong sense of structure, discretion, and attention to detail.
  • Highly confidential, trustworthy, and reliable in handling sensitive information.
  • Adaptable and resourceful, able to adjust quickly to changing priorities and environments.
  • Skilled at managing multiple demands effectively and remaining calm under pressure.
  • Clear and confident communicator, both verbal and written.
  • Demonstrates initiative and anticipates needs proactively.
  • Maintains a high level of professionalism, integrity, and judgment in all interactions.
  • Excellent time management and organizational discipline.
  • Displays strong emotional intelligence, empathy, and interpersonal awareness.
  • Works with resilience, consistency, and a commitment to delivering accurate, high-quality results.